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Does a Township Clerk have to record every comment by officials and public members in the minutes?

January 2020

No. The Open Meetings Act determines the necessary information for minutes. It provides the following required information:

  1. The public body meeting;
  2. The date, time and place of the meeting;
  3. The members present and members absent;
  4. All decisions made at the meeting (i.e., motions and resolutions, committee assignments, etc);
  5. The purpose or purposes for which the body entered into closed session; and
  6. The vote cast on each decision, including any roll call votes taken.
The form of the minutes are set by the Township. In addition to these required items, many Townships generally summarize Board discussion or the topic of public members without creating a transcript or recitation of the verbatim discussion that occurred during the meeting. 

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